Accounting Specialist
Accounting SpecialistSummary This position supports our accounting area and is responsible for recurring core Accounts Payable, Payroll, and cash reporting functions.
The Accounting Specialist ensures the integrity of accounting information by recording, verifying, and entering transactions in accordance with the department's procedures and policies.
Accounts Payable Responsible for all activities related to the accounts payable function, including Compile, review and verify incoming invoices for accuracy and appropriate documentation.
Obtain management approvals on all invoices.
Prepare check runs and enter ACH payments into bank online system.
Maintain payable files including remittance advices, worksheets, and vendor templates.
Collaborate with respective departments and vendors to resolve AP related issues in a timely manner.
Co-Lead Monthly and Quarterly Meetings for IT and Legal invoices to review existing process to ensure accurate billing allocation.
Process corporate credit cards and expense reimbursements in accordance with business policies.
Handle the processing, distribution, and filing of Forms 1099.
Assist with the processing of VC tax exemption certificate renewal.
Prepare schedules, reports and support documentation related to Accounts Payable for annual audit and internal management reporting.
Payroll Prepare bi-weekly payroll in ADP.
Run standard payroll reports to support payroll journal entries and pension plan/403(b) funding.
Handle all other recurring payroll processing activities.
Handle all year-end reviews and activities to ensure W-2s are accurate.
Works with HR to roll out company-wide payroll updates during the open enrollment, mid-year promotions, and year-end reviews.
Budget Assist as needed in the preparation of documentation related to the budget including enhancements to the excel-based budget workbooks.
Other Assist with daily am wire to fund grant check presentments in BNY Mellon disbursement account.
Prepares cash funding requirements for Payroll, Checks, Wires, ACH.
Assist with providing Processing staff with daily incoming wire information from BNY deposit account.
Assist finance with cash control reconciliation.
Assist brokerage with ad-hoc requests for QA.
Complete special projects as assigned.
Requirements Undergraduate degree in accounting or equivalent work experience; general accounting knowledge desirable.
Minimum of two years' experience in accounts payable and ADP payroll processing.
Knowledge of GAAP, general ledger, accounts payable, payroll processing, account analysis, and reconciliations required.
Proficiency with Microsoft Office and GP Dynamics software desirable.
Advanced Excel Skills required.
Detail-oriented with strong problem identification and resolution skills.
Strong communication skills; able to interact effectively with team members and management.
Strong analytical, problem-solving, and time management skills.
Work independently and collegially with minimal supervision in a fast-paced work environment.
Maintain the highest level of integrity, professionalism, and ethical standards in all activities.
#GTTDP Recommended Skills Accounting Control Accounts Payable Analytical Attention To Detail Auditing Billing Estimated Salary: $20 to $28 per hour based on qualifications.
The Accounting Specialist ensures the integrity of accounting information by recording, verifying, and entering transactions in accordance with the department's procedures and policies.
Accounts Payable Responsible for all activities related to the accounts payable function, including Compile, review and verify incoming invoices for accuracy and appropriate documentation.
Obtain management approvals on all invoices.
Prepare check runs and enter ACH payments into bank online system.
Maintain payable files including remittance advices, worksheets, and vendor templates.
Collaborate with respective departments and vendors to resolve AP related issues in a timely manner.
Co-Lead Monthly and Quarterly Meetings for IT and Legal invoices to review existing process to ensure accurate billing allocation.
Process corporate credit cards and expense reimbursements in accordance with business policies.
Handle the processing, distribution, and filing of Forms 1099.
Assist with the processing of VC tax exemption certificate renewal.
Prepare schedules, reports and support documentation related to Accounts Payable for annual audit and internal management reporting.
Payroll Prepare bi-weekly payroll in ADP.
Run standard payroll reports to support payroll journal entries and pension plan/403(b) funding.
Handle all other recurring payroll processing activities.
Handle all year-end reviews and activities to ensure W-2s are accurate.
Works with HR to roll out company-wide payroll updates during the open enrollment, mid-year promotions, and year-end reviews.
Budget Assist as needed in the preparation of documentation related to the budget including enhancements to the excel-based budget workbooks.
Other Assist with daily am wire to fund grant check presentments in BNY Mellon disbursement account.
Prepares cash funding requirements for Payroll, Checks, Wires, ACH.
Assist with providing Processing staff with daily incoming wire information from BNY deposit account.
Assist finance with cash control reconciliation.
Assist brokerage with ad-hoc requests for QA.
Complete special projects as assigned.
Requirements Undergraduate degree in accounting or equivalent work experience; general accounting knowledge desirable.
Minimum of two years' experience in accounts payable and ADP payroll processing.
Knowledge of GAAP, general ledger, accounts payable, payroll processing, account analysis, and reconciliations required.
Proficiency with Microsoft Office and GP Dynamics software desirable.
Advanced Excel Skills required.
Detail-oriented with strong problem identification and resolution skills.
Strong communication skills; able to interact effectively with team members and management.
Strong analytical, problem-solving, and time management skills.
Work independently and collegially with minimal supervision in a fast-paced work environment.
Maintain the highest level of integrity, professionalism, and ethical standards in all activities.
#GTTDP Recommended Skills Accounting Control Accounts Payable Analytical Attention To Detail Auditing Billing Estimated Salary: $20 to $28 per hour based on qualifications.
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